Boost Data Entry with Zoho Sheet’s Data from Picture

Boost Data Entry with Zoho Sheet's 'Data from Picture

In the dynamic world of business, every minute counts. Manual data entry can be a time-consuming and monotonous task for many professionals. Thankfully, Zoho Sheet ( part of the Zoho One suite), an advanced spreadsheet application, offers an innovative solution with its “Data from Picture” feature. This groundbreaking tool empowers users to digitise hard copies of data in no time, saving effort and minimising errors. In this comprehensive guide, we’ll delve into the “Data from Picture” functionality and showcase how it can improve your workflow and productivity.

Zoho Sheet: A Robust Component of Zoho’s Online Office Suite 

As an integral part of Zoho’s extensive online office suite, Zoho Sheet provides numerous tools designed to enhance productivity and enable collaboration. Its AI-assisted data analyst helps users uncover valuable insights. At the same time, the app’s remarkable 1000+ integration possibilities ensure smooth interoperability with other platforms and services. Zoho Sheet is interactive and intelligent and offers its core features for free, making it an ideal choice for businesses and individuals seeking to elevate their data management capabilities.

In the upcoming sections, we’ll explore the “Data from Picture” feature in-depth, offering a step-by-step guide on using it effectively and examining its real-world applications. So, let’s begin transforming your data entry process with Zoho Sheet!

Say Goodbye to Manual Data Entry: The “Data from Picture” Solution

The “Data from Picture” feature in Zoho Sheet is a game-changer for anyone looking to streamline their data entry process. By snapping a photo of a physical document, you can instantly digitise tabular data, such as receipts, invoices, or reports. This eliminates the need for tedious manual data entry and reduces the risk of errors, ensuring your data is accurate and up-to-date.

Saving time, effort, and money

Zoho Sheet’s “Data from Picture” feature saves you valuable time and resources by automating the data entry process. Instead of manually typing in data, you can focus on more strategic tasks that drive your business forward. Plus, you’ll be able to confidently make data-driven decisions, knowing that your information is accurate and reliable.

Mastering Zoho Sheet’s “Data from Picture” Feature: A Step-by-Step Guide

Capture the perfect photo.

Start by taking a clear photo of the physical document containing the tabular data you want to import. Make sure there’s good lighting and that the text is legible. Alternatively, you can choose an existing image from your gallery if you already have a suitable photo.

Crop and upload the image

Capture photo, click crop convert, data from picture

After taking the photo, use Zoho Sheet’s built-in cropping tool to exclude any unwanted parts of the image. Once you’ve cropped the image, upload it to Zoho Sheet. The app will automatically extract the data and convert it into spreadsheet records.

Preview and correct the extracted data

Preview correct extracted data, Data from photo

Before inserting the data into your spreadsheet, Zoho Sheet lets you preview the extracted information and make minor corrections. The app also recognises number formats, such as dates, and applies the appropriate formatting to ensure consistency throughout your data.

Unlocking the Potential of “Data from Picture”: Real-World Use Cases

Tracking expenses with bills and invoices

You can effortlessly track and manage your expenses by digitising your bills and invoices using Zoho Sheet’s “Data from Picture” feature. This makes it easier to monitor spending, maintain accurate financial records, and ultimately, make better-informed decisions about your business.

Consolidating reports for collaboration and analysis

Transform physical files into easily accessible digital spreadsheets by converting tabular data from various documents into a single, unified source. With Zoho Sheet, you can collaborate and share information with your team, enabling more effective analysis and decision-making.

Visualising data using charts

Imported data from images can also be visualised using Zoho Sheet’s powerful charting capabilities. By creating visually engaging charts, you can better understand your data’s trends, patterns, and relationships, empowering you to make strategic choices based on solid insights.

Formatting and Exporting Your Data with Ease

Recognising number and date formats

Recognising number and date formats, data from photo

Zoho Sheet is designed to recognise different number formats, such as dates, and automatically apply the correct formatting to the extracted data. This ensures that your spreadsheet remains consistent and easy to read while enabling you to access contextual options for specific formats, like adding reminders to a calendar app.

Exporting spreadsheets in various file formats

Once you have imported and formatted your data, Zoho Sheet offers the flexibility to export your spreadsheet in multiple file formats, including Microsoft Excel (.xls, .xlsx), PDF, CSV, and TSV. This makes sharing your data, collaborating on projects, or integrating your information with other software solutions easy.


In summary, Zoho Sheet’s “Data from Picture” feature offers a great solution to digitise hard copies of tabular data, saving businesses time, effort, and money by eliminating manual data entry and errors. This powerful tool has multiple real-world applications, from tracking expenses and consolidating reports to visualising data with charts. Zoho Sheet’s intelligent number and date formatting and export options also make data handling and sharing a breeze.

Our skilled team at Caldere is well-versed in Zoho CRM implementation, customisation, training, and ongoing support. We also provide tailored solutions for business intelligence, automation, integration, and marketing using the Zoho platform. Whether you are new to Zoho or looking to upgrade your existing system, our experts will guide you every step of the way.

By working with Caldere Associates, you can effectively leverage Zoho Sheet’s “Data from Picture” feature and make the most of the Zoho platform to support your business in today’s competitive landscape.

If you’re interested in streamlining your data management and improving your business operations, consider reaching out to Caldere Associates. We’re here to assist you in harnessing the power of Zoho CRM and “Data from Picture”, and we’re committed to helping you achieve your goals and realise the full potential of Zoho CRM.

As impressive as this feature is, fully unlocking its potential requires expertise and experience. That’s where Caldere Associates comes in. With over 20 years of experience helping small and medium-sized businesses streamline their operations and achieve their goals using the Zoho platform, we are your trusted Zoho partner for Zoho consultancy and implementation services.

To find out more about our services and how we can support your business